Overview Of Documentum Migration

Documentum is an enterprise content management (ECM) platform currently owned by the software company OpenText. It essentially functions as a digital filing cabinet for businesses but with much more advanced capabilities.

Stores and organizes content:
Documentum securely stores various types of content, including documents, emails, images, and videos, in a central repository. This eliminates data silos and ensures information is easily accessible throughout the organization.
Enhances collaboration: Documentum facilitates collaboration by allowing users to share and edit content while preventing conflicts through features like check-in/check-out and version control.
Provides security and compliance: Documentum offers robust security features to protect sensitive information and ensure adherence to regulatory compliance requirements.
Streamlines workflows: Documentum automates workflows for tasks like document review and approval, improving efficiency and reducing manual effort.
Integrates with other systems: Documentum integrates with various enterprise applications, such as ERPs and CRMs, enabling information flow across different systems.

Scope of Work

About Documentum 12 & Components
About Documentum 21 & Components
How to Migrate

About Documentum 12 & it’s Components

Content Server: The core repository for storing and managing all types of content, including documents, images, videos, and other digital assets. It provides version control, security, and access control mechanisms.
CP (xCelerated Composition Platform): A modern, web-based user interface that provides a unified and personalized experience for accessing, collaborating, and managing content across various repositories and systems.
Content Intelligence Services: Advanced services for automatically classifying, extracting, and analyzing content using machine learning and natural language processing technologies.
Content Migration Services: Tools to simplify the migration of content and metadata from other ECM systems, file shares, or legacy repositories into Documentum.
Information Rights Management (IRM): Secure and control access to sensitive content by applying encryption, digital rights management, and information protection policies.
Workflow and Lifecycle: Workflows are a collection of tasks with associated documents that are passed to users or groups in a particular order.

How to Migrate Documentum

Upgrade Prerequisites
Upgrade Approach

Upgrade Prerequisites:

Outline the system requirements for running Documentum version 21, including supported operating systems, hardware specifications, and software dependencies.
Discuss the need for compatibility checks with existing customizations, integrations, and third-party components.
Mention any specific licensing requirements or changes in the new version.
Emphasize the importance of creating comprehensive backups of the entire document environment, including repositories, databases, and configurations.
Emphasize the importance of creating comprehensive backups of the entire Documentum environment, including repositories, databases, and configurations.
Highlight the importance of ensuring data integrity and consistency before starting the upgrade process.

Upgrade Approach

In-place upgrade
Out-place upgrade

In-place upgrade:

Upgrade existing v12 installation to v21 on the same server.
Pros: Faster process, less downtime.
Cons: Existing software versions need to be compatible, more extensive testing.

Out-place upgrade:

On the v12 source environment
On the target v21 environment

On the v12 source environment:

Use export tools like ACS export/import to export all repos
Export other data sources like archives, web repositories

On the target v21 environment:

• Install Documentum v21 from scratch
• Configure repositories to be same as on v12 (names, sizes etc.)

In conclusion, Documentum, under OpenText's ownership, stands as a robust enterprise content management solution, transcending traditional filing systems with its advanced capabilities. Serving as a digital hub for businesses, it streamlines document management, collaboration, and workflow processes, epitomizing efficiency and innovation in modern enterprise content management.